Microsoft Word : 100 Question with Answers
Section 1: Microsoft Word (1-30)
1. What is the default extension of a Microsoft Word document? Answer: .docx
2. What is the shortcut key to open a new document in Word? Answer: Ctrl + N
3. What is the shortcut key to save a document? Answer: Ctrl + S
4. What is the shortcut to copy text? Answer: Ctrl + C
5. What is the shortcut to paste text? Answer: Ctrl + V
6. What is the shortcut to cut selected text? Answer: Ctrl + X
7. What is the shortcut for Undo? Answer: Ctrl + Z
8. What is the shortcut for Redo? Answer: Ctrl + Y
9. What is the shortcut to print a document? Answer: Ctrl + P
10. What is the shortcut to find text? Answer: Ctrl + F
11. What is the shortcut to replace text? Answer: Ctrl + H
12. Which option is used to change the case of text (Upper, Lower)? Answer: Change Case (in Font group)
13. What is the default font in MS Word? Answer: Calibri (or Times New Roman in older versions)
14. What is the default font size in MS Word? Answer: 11
15. What is used to insert a page break? Answer: Ctrl + Enter
16. What is the function of Ctrl + B? Answer: Bold
17. What is the function of Ctrl + I? Answer: Italic
18. What is the function of Ctrl + U? Answer: Underline
19. What is a Header? Answer: Text that appears at the top of every page.
20. What is a Footer? Answer: Text that appears at the bottom of every page.
21. What is Mail Merge used for? Answer: To create multiple letters or labels using a data source.
22. What is the shortcut to insert a hyperlink? Answer: Ctrl + K
23. What is the use of Thesaurus in Word? Answer: To find synonyms and antonyms.
24. What is Track Changes used for? Answer: To track editing changes made in the document.
25. What is the maximum number of columns you can insert in a table in Word? Answer: 63
26. Which view shows the document as it will appear when printed? Answer: Print Layout
27. What is the use of Ruler in MS Word? Answer: To set margins, indents, and tabs.
28. What is the shortcut for inserting a comment? Answer: Alt + Ctrl + M (or Review tab)
29. What does “Word Art” do? Answer: Creates decorative text.
30. How can you protect a Word document with a password? Answer: File → Info → Protect Document → Encrypt with Password
Section 2: Microsoft Excel (31-60)
31. What is the default extension of an Excel workbook? Answer: .xlsx
32. What is the shortcut to open a new workbook? Answer: Ctrl + N
33. What is a Cell in Excel? Answer: Intersection of a row and a column.
34. What is the shortcut to edit a cell? Answer: F2
35. What is the shortcut to go to the end of the data? Answer: Ctrl + Arrow keys
36. What does the formula bar show? Answer: Content of the active cell.
37. What is the function of AutoSum? Answer: Quickly calculates sum of numbers.
38. What is the formula for SUM? Answer: =SUM(range)
39. What is the formula for Average? Answer: =AVERAGE(range)
40. What is the shortcut for copying format? Answer: Ctrl + Shift + C
41. What does $ sign mean in Excel formulas? Answer: Absolute reference
42. What is a Worksheet? Answer: A single page in an Excel workbook.
43. Maximum number of rows in an Excel sheet (new versions)? Answer: 1,048,576
44. Maximum number of columns in an Excel sheet? Answer: 16,384 (XFD)
45. What is a Chart? Answer: Graphical representation of data.
46. What is the use of Pivot Table? Answer: To summarize and analyze large amounts of data.
47. What is Conditional Formatting used for? Answer: To format cells based on certain conditions.
48. What is the shortcut to insert a new worksheet? Answer: Shift + F11
49. What does VLOOKUP function do? Answer: Looks for a value in the first column of a table.
50. What is the full form of IF function? Answer: Performs a logical test and returns one value for TRUE and another for FALSE.
51. What is the shortcut to freeze panes? Answer: Alt + W + F + F
52. What is Data Validation used for? Answer: To restrict the type of data entered in a cell.
53. What is the use of Filter in Excel? Answer: To display only specific data.
54. What is a Macro in Excel? Answer: A recorded set of actions to automate tasks.
55. What is the shortcut to open the Format Cells dialog? Answer: Ctrl + 1
56. What does the function COUNT() do? Answer: Counts the number of cells that contain numbers.
57. What does COUNTA() do? Answer: Counts all non-empty cells.
58. What is the extension for Excel macro-enabled workbook? Answer: .xlsm
59. What is the use of Goal Seek? Answer: To find the input value needed to achieve a desired result.
60. What is the shortcut for Paste Special? Answer: Ctrl + Alt + V
Section 3: Microsoft PowerPoint & Others (61-100)
61. What is the default extension of PowerPoint presentation? Answer: .pptx
62. What is the shortcut to start Slide Show? Answer: F5
63. What is the shortcut to start Slide Show from current slide? Answer: Shift + F5
64. What is a Slide Master? Answer: A template that controls the design of all slides.
65. What is Transition in PowerPoint? Answer: Effect applied when moving from one slide to another.
66. What is Animation in PowerPoint? Answer: Effect applied to text or objects on a slide.
67. What is the use of Notes Page view? Answer: To write speaker notes.
68. What is the shortcut to insert a new slide? Answer: Ctrl + M
69. What is SmartArt used for? Answer: To create professional diagrams and graphics.
70. What is the maximum number of slides in a presentation? Answer: No fixed limit (depends on memory)
71. What does Ctrl + Shift + > do? Answer: Increases font size.
72. What is the use of Presenter View? Answer: Shows notes and next slide to the presenter only.
73. What is Microsoft Access used for? Answer: Database management.
74. What is Microsoft Outlook used for? Answer: Email, calendar, contacts, and tasks.
75. What is the shortcut to open Microsoft Word? Answer: Win + R → type “winword”
76. What is the Ribbon in MS Office? Answer: The toolbar at the top containing tabs and commands.
77. What is Quick Access Toolbar? Answer: Customizable toolbar at the top for frequently used commands.
78. What is the default page orientation in Word? Answer: Portrait
79. What is the use of Templates in MS Office? Answer: Pre-designed documents to create professional files quickly.
80. How do you insert a table in Word? Answer: Insert → Table
81. What is the use of Clip Art? Answer: To insert ready-made illustrations (older versions).
82. What is the shortcut for Spelling and Grammar check? Answer: F7
83. What is the use of Themes in Office? Answer: To apply consistent colors, fonts, and effects.
84. What is a Workbook in Excel? Answer: A file containing one or more worksheets.
85. What is the function of Ctrl + Shift + L in Excel? Answer: Apply/Remove Filter
86. What is the use of Header & Footer in PowerPoint? Answer: To add slide number, date, etc.
87. What is the shortcut to align text to center? Answer: Ctrl + E
88. What is the shortcut to justify text? Answer: Ctrl + J
89. What does “Protect Sheet” do in Excel? Answer: Prevents editing of the worksheet.
90. What is the use of OneNote in MS Office? Answer: Digital notebook for taking notes.
91. What is the full form of PPT? Answer: PowerPoint Presentation
92. How can you add sound to a PowerPoint slide? Answer: Insert → Audio
93. What is the use of Slide Sorter view? Answer: To view all slides at once and rearrange them.
94. What is the shortcut to bold text in any Office application? Answer: Ctrl + B
95. What is the shortcut for Italic? Answer: Ctrl + I
96. What is the shortcut for Subscript? Answer: Ctrl + =
97. What is the shortcut for Superscript? Answer: Ctrl + Shift + +
98. What is the use of “Find and Replace” across multiple files? Answer: Available in newer versions of Office.
99. What is the latest version of Microsoft Office as of 2025-2026? Answer: Microsoft 365 (with regular updates)
100. What is the main advantage of Microsoft Office? Answer: Integrated suite of applications for document creation, data analysis, presentations, and collaboration.
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